Administrative Manager

Main Responsibilities:

• Provide general office support: communicate with property managers, vendors, and suppliers (order office supplies, order food and drinks, arrange cleaning and maintenance, and so on)
• Plan and control the office budget
• Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives of Yandex offices worldwide
• Provide documents to HQ as necessary
• Help manage local staff records in cooperation with HR and the local C&B program administration
• Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety
• Maintain contracts, invoices, correspondence, and other records
• Manage document flow and archiving
• Create and handle expense reports
• Help plan company outings and events

Requirements:

• Dutch/EU citizenship/valid residency/work permit
• Excellent written and verbal communication skills (fluent Dutch, English, and Russian proficiency)
• University degree
• Strong background in administrative or secretarial support (minimum two years of experience in a similar position in the local market)
• Experience leading and interacting with cross-functional teams (+ ability to work independently)
• Ability to communicate effectively with peers and outside contacts
• Proficiency with the Microsoft Office Suite, experience with the Oracle electronic document flow system preferred
• Strong organizational, communication, and problem-solving skills
• Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
• A caring heart and attention to detail

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