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Administrative Manager

1-12-2021 | Амстердам, Нидерланды

Main Responsibilities:

  • Provide general office support: communicate with property managers, vendors, and suppliers (order office supplies, order food and drinks, arrange cleaning and maintenance, and so on)
  • Plan and control the office budget
  • Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives of Yandex offices worldwide
  • Provide documents to HQ as necessary
  • Help manage local staff records in cooperation with HR and the local C&B program administration
  • Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety
  • Maintain contracts, invoices, correspondence, and other records
  • Manage document flow and archiving
  • Create and handle expense reports
  • Help plan company outings and events

Requirements:

  • Dutch/EU citizenship/valid residency/work permit
  • Excellent written and verbal communication skills (fluent Dutch, English, and Russian proficiency)
  • University degree
  • Strong background in administrative or secretarial support (minimum two years of experience in a similar position in the local market)
  • Experience leading and interacting with cross-functional teams (+ ability to work independently)
  • Ability to communicate effectively with peers and outside contacts
  • Proficiency with the Microsoft Office Suite, experience with the Oracle electronic document flow system preferred
  • Strong organizational, communication, and problem-solving skills
  • Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines
  • A caring heart and attention to detail

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