Administrative Manager

Main Responsibilities:

• Provide general office support by communicating with property managers, vendors, and suppliers (order office supplies, food, and drinks; arrange cleaning and maintenance; and so on);
• Plan and monitor the office budget;
• Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives from Yandex offices worldwide;
• Help manage local staff records in cooperation with HR and local C&B program administration;
• Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety;
• Maintain contracts, invoices, correspondence, and other records;
• Provide documents to HQ as required;
• Create and handle expense reports;
• Help plan company outings and events;
• Manage document flow and archiving.

Requirements:

• Have strong background in administrative or secretarial support (3+ years of experience in a similar position);
• Experience leading and interacting with cross-functional teams (+ ability to work independently);
• Excellent written and verbal communication skills (fluent Czech, English, and Russian);
• Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts;
• Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint);
• Experience with the Oracle electronic document flow system (preferred);
• Strong analytical skills and attention to detail;
• Strong organizational, communication, and problem-solving skills;
• Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines.

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