Administrative Manager
3-11-2021 | Прага, Чехия
Main Responsibilities:
- Provide general office support by communicating with property managers, vendors, and suppliers (order office supplies, food, and drinks; arrange cleaning and maintenance; and so on);
- Plan and monitor the office budget;
- Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives from Yandex offices worldwide;
- Help manage local staff records in cooperation with HR and local C&B program administration;
- Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety;
- Maintain contracts, invoices, correspondence, and other records;
- Provide documents to HQ as required;
- Create and handle expense reports;
- Help plan company outings and events;
- Manage document flow and archiving.
Requirements:
- Have strong background in administrative or secretarial support (3+ years of experience in a similar position);
- Experience leading and interacting with cross-functional teams (+ ability to work independently);
- Excellent written and verbal communication skills (fluent Czech, English, and Russian);
- Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts;
- Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint);
- Experience with the Oracle electronic document flow system (preferred);
- Strong analytical skills and attention to detail;
- Strong organizational, communication, and problem-solving skills;
- Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines.
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