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Administrative Manager

3-11-2021 | Прага, Чехия

Main Responsibilities:

  • Provide general office support by communicating with property managers, vendors, and suppliers (order office supplies, food, and drinks; arrange cleaning and maintenance; and so on);
  • Plan and monitor the office budget;
  • Cooperate with the various HQ departments in Moscow (Sales, Legal, Logistics, HR, Accounting, Tax, Marketing, and others) as well as representatives from Yandex offices worldwide;
  • Help manage local staff records in cooperation with HR and local C&B program administration;
  • Ensure compliance with local laws and regulations, especially in the areas of employment law and workplace safety;
  • Maintain contracts, invoices, correspondence, and other records;
  • Provide documents to HQ as required;
  • Create and handle expense reports;
  • Help plan company outings and events;
  • Manage document flow and archiving.

Requirements:

  • Have strong background in administrative or secretarial support (3+ years of experience in a similar position);
  • Experience leading and interacting with cross-functional teams (+ ability to work independently);
  • Excellent written and verbal communication skills (fluent Czech, English, and Russian);
  • Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts;
  • Proficiency with the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint);
  • Experience with the Oracle electronic document flow system (preferred);
  • Strong analytical skills and attention to detail;
  • Strong organizational, communication, and problem-solving skills;
  • Ability to prioritize and handle multiple assignments at any given time while maintaining a commitment to deadlines.

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