Office Assistant
19-5-2021 | Рим, Италия
Key Functions/Results
- Type, format and draft routine correspondence; collate tables, reports, presentations, publications, and other documentation;
- Receive, screen and direct telephone calls and visitors; respond to routine internal and external enquiries and/or refer to appropriate contacts /units;
- Enter, retrieve, structure and update selected information and data from various sources (e.g. Intra-/Internet, office files, etc.); present results in standard format;
- Set up and maintain office files and reference systems according to standard procedures;
- Initiate, view and track a variety of administrative transactions in the computerized financial / travel / human resources systems;
- Support the organization and administration of meetings, workshops and events (e.g. arranging for meeting rooms and other facilities.
- Assist with arranging for travels: organize transport, logistics, accommodation, documents;
- Ensure availability of office supplies and appropriate maintenance of office equipment;
- Perform other duties as required .
Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical Skills
- Knowledge of the communication and documentation standards
- Knowledge of corporate computerized financial / travel / human resources systems and administrative procedures and policies, including protocol
- Knowledge of the organizational structure
Desirable Qualifications And Skills
- Knowledge of and experience with trust funded project activities
- Working knowledge (Level C) of another FAO language (Arabic, Chinese, French, Russian, Spanish)
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