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Personal Assistant to Chairman and Deputy Chairman of Management Board

10-6-2021 | Люксембург

Your responsibilities:

  • Organization of Chairman and Deputy Chairman of Management Board agenda (meetings, calls, mail distribution, etc.)
  • Preparation of business trips and meetings
  • Organization of visa process upon request
  • Translations upon request
  • Drafting business letters (in EN, FR, RU) to different counterparties
  • Preparation of the documents following the requests of the executives
  • Handling correspondence directed to the managers.
  • Acting as the point of contact between the executives and internal or external colleagues
  • Administrative support to Committees of the Bank: agenda, materials collection,
  • minutes taking.
  • Control and follow up of the deadlines as defined by the Members of MB
  • Maintaining the data filing of MB documentation, communication to the audit in that regard if needed
  • Understanding procedures of the Bank, as well as documents regarding the MB
  • Improving the conduct of meetings of collegial bodies (IT troubleshooting, communications set up etc.)
  • Preparation and finalizing of presentations (in PowerPoint) for MB meetings upon request
  • Organization of MB meetings and providing related administrative support.
  • Organization of monthly meetings (collection of presentations etc.)
  • Organization of weekly video conference calls
  • Assistance with logistics (car, car insurance, medical insurances etc.)
  • Event management support on behalf of Chairman and Deputy Chairman of the MB
  • Collection of signatures on corporate documentation
  • Preparation of business trips expenses claims and credit cards reports
  • Other additional tasks upon request
  • Reception and Facility Management backup in case of need.

 Your profile:

  • Native Russian, fluency in English and French. German is an asset
  • University degree in foreign languages, Communication or any other related fields
  • Between three and five years of experience in a similar position
  • Experience in the banking environment is an advantage
  • Proven experience and ability to work with corporate documentation
  • Flexibility and ability to work under a tight deadline
  • Strong organizational skills, Excellent presentation skills
  • Detail orientation and strong communication skills
  • Resilience and stress resistance
  • Microsoft Office Package – Advanced or an expert us

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