Personal Assistant

Responsibilities:

• Arrange business trips & all associated logistics;
• Arrange personal trips & vacations;
• Coordinate jobs of various suppliers and control their deadlines (i.e. constructors, events, service providers);
• Work with government authorities on immigration, tax, any other matters from time to time;
• Work with service providers, coordinate their efforts, and control deadlines in servicing various legal entities;
• Handle personal insurance matters;
• Process various purchase requests, invoicing, and associated payments;
• Fully organize private events (i.e. networking);
• Oversee car & equipment maintenance with various service centers;
• Meet and greet visitors at the office;
• Provide various administrative support;
• Personal life & family maintenance support.

Requirements:

• Experience as executive PA;
• Knowledge of basic corporate administration;
• Fluent English, native Russian;
• Exceptional interpersonal skills, ability to effectively deal with literally everyone;
• Doer attitude, proactive, hands-on;
• Accurate, structured, punctual;
• Eagerness to get involved in things without past experience and get them done;
• Good sense of style & aesthetics;
• Active lifestyle;
• Eagerness to dive into and solve non-standard and seemingly unsolvable tasks;
• Comfortable working flexible working hours. Generally 9-18, however sometimes early/late/weekend hours may be necessary, while there’d be free time during the day.

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